Paying People and Organizations

If you are paying a non-employee individual or organization, be prepared to provide a a W-9 (for US payees) or W-8BEN or W-8BENE (for foreign payees) completed by the payee when setting them up as a “vendor” in the Members Portal. In the case of paying a US organization, we require a W-9 regardless of whether the organization is a corporation or not. We will send 1099s as required by IRS regulations* to any person or organization that is not a corporation (corporations must submit a W-9 but will not receive a 1099 by default) by Jan 31st for the prior calendar year. Blank W-9 Online Form. *Note that beginning with the 2026 tax year, the IRS raised the threshold for 1099 issuance from $600 to $2,000 in a calendar year; meaning that in January of 2027, SGF will issue 1099s to non-corporations paid $2,000 or more in 2026.

See more information on our W9 policy in the next section.

If we don’t have the W-9 and an approved contract (when required) on file when a payment request is submitted, payment will be delayed.

International payees will need to complete a form W-8BEN or W-8BEN-E instead of a W-9.

We strive to process payment requests within 10 business days - this assumes the payment request that has been submitted is complete and done according to our outlined process. Incomplete payment requests will typically take longer than 10 business days. If we have “processed” a payment request, that means that we have sent or requested the payment, depending on the type of payment requested (see section on payment options following.) Please note, it can take up to 20 days for the payee to receive a payment depending on a number of factors including the type of payment method requested.

Please note: If an employee has made a purchase using their own funds, a reimbursement request can be submitted via the Reimbursement Form.

Employees receiving a fixed, monthly reimbursement for phone, internet and/or other ongoing home office related expenses, paid via payroll, do not need to provide receipts following the initial request.