Per Diem

Another option for funding travel (outside of transportation expenses) is the per diem accounting method. Per diem (per day) is an allowance paid to employees (or other project representatives or participants) for lodging, meals and incidental expenses when traveling. Per diem rate guidelines can be found here: GSA Per Diem Rate Calculator The rate multiplied by the number of days of travel would then be disbursed to the employee or representative on a non taxable basis only after the travel is completed. Projects must choose either reimbursements for receipts or per diem for each applicable category of a trip.

The procedure for requesting per diems is to complete a per diem form for each applicable individual and then to complete the reimbursement form (for employees) or the invoice payment form, selecting the reimbursement only check box option (for non-employees) and attach the respective per diem document in lieu of an invoice to each request.